Email is an extremely efficient and cost-effective means of communicating information almost instantly across the workplace, with most businesses being heavily reliant on it as a key part of both internal and external communications.
Email systems however have to be carefully managed to ensure that they are secure, used only for their intended purpose and not abused.
Many companies, even those with well-established offline communication guidelines, have found managing email systems challenging. The problem is mainly the sheer volume of data, which can become unmanageable if technology is not put in place to store and archive it correctly.
As a Microsoft Certified Gold Partner, Genesis Communications have helped thousands of organisations across the UK to ensure that they provide effective, secure email systems which are fully compliant with relevant industry guidelines. Organisations which come under the jurisdiction of the Financial Services Authority (FSA) must adhere to strict guidelines to protect consumers from malpractice.
Under their guidelines, all financial institutions are required to store all inbound and outbound business emails for at least 6 years and in some cases indefinitely. This is so that they can effectively review cases should any discrepancies occur.
The following are just some of the advanced security features of Hosted Exchange, which will help with this process:
Auto Archiving
Exchange’s auto-archiving function ensures that all inbound and outbound email communication is logged and stored in a central database, meaning that all emails can be quickly and easily accessed.
Enhanced Encryption and Certification
Exchange’s active-sync security ensures that the transfer of all data between computers and the Exchange Server is secure. In addition to the built-in self-certification methods, users can deploy a trusted certificate from a third-party commercial certification authority (CA), or a trusted Windows public key infrastructure ( PKI) certification authority.
Remote Device Wipe
With the device wipe feature, users can instantly delete all the data on a mobile device using the exchange server. This means that if a device is lost or stolen, you can avoid compromising confidentiality.
Genesis' new Finance Workflow solution has been specially designed for accountancy firms. This comprehensive package includes hosted Microsoft Exchange Server 2007, together with document sharing and collaboration tool, Microsoft SharePoint. In addition, Genesis bundle comprehensive anti-spam and anti-phishing software to ensure that businesses IT systems are not only compliant, but also safe and secure.
To find out more visit http://www.genesis.co.uk/financeworkflow
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Added: Wed Nov 05, 2008 5:47 am GMT 